Minutes of Meeting July 23, 2009

1) Call to order

• Meeting called to order at 7:10PM

2) Attendance and visitors

• Cris Hart, Vern Bruce, John Goldie, Dave Varley, Rich Brandy, Tom Pache, Thomas Beutel

3) Minutes approval

• Apr 9, 2009 meeting minutes approved with addition of donor names

4) Correspondence

• Letter from IRS
  • No longer required to file
• Justin Spivey email
  • Willing to help with docs and engineering drawing
• San Mateo County Historic Resources Advisory Board
  • supports Roundhouse nomination

5) Public question or comment

• none

6) Approval of agenda for this meeting

• approved

7) Meeting items:

• Secretary report- Thomas to provide
  • Web visitors rose to 83 per day, on average
  • San Francisco Trains website is number in Google search for "bayshore roundhouse", "state belt railroad", and #2 for "san francisco trains"
• Treasurer report- Vern to provide with update from Cris
  • Current balance $773
  • Checks will be needed for no-trespass signs, roundhouse model
  • no interest or service charges from bank
• President report-

 SB#4 move over budget,
 RH clean up, donation of debris box, 
 Repair of forklift and #4,  site work,volunteers,
 Brisbane Community Day October 3, Saturday
 RH Model, laser cut
 Storage of items at bayshore site for Vis Valley CAG,
 Sandpot and sawhorses from Ralph Domenici returned to Bayshore

• website -report from John Goldie regarding new San Francisco pages
• grants/fundraising-report from Tom Pache
  • Contact (name withheld) for possible sponsorship
  • Need roundhouse vision to present to potential donors (Artist rendition of roundhouse as museum?)
  • Walmart teen development grant, Eagle|Boy|Girl Scout groups
  • Moose lodge end-of-year grant
  • High speed rail funds?
• membership-group discussion
  • Possible switch from FileMaker to CiviCRM? for membership
• newsletter/mailings-group discussion

8) Review of action items

• Thank you letters for...
  • JC Walford RMC Inc: fencing, steel beams,steel plate, use of equipment;
  • Randall Venerable- Generators Unlimited, use of flatbed truck
  • John G, heavy equipment operator, day of service and use of heavy equipment at roundhouse for cleanup.
  • John G, National Semi doers grant

• Thomas to investigate CiviCRM? as alternative to FileMaker

• Vern to get keys to Cris

9) Public Comment

• none

10) Date and time of next meeting

• October 8, 2009 at 7PM

11) Good of the order

• Reminder-Brisbane Chamber of Commerce Luncheon 7-28

12) Adjourn

• Adjourned at 8:12PM