Meeting Minutes - Oct 8, 2009
1) Meeting called to order at 7:09 PM
2) Present are Cris Hart, Vern Bruce and Thomas Beutel. No visitors.
3) Minutes for July 23, 2009 not available, continue to next meeting.
4) Correspondence
none
5) There were no public questions or comments
6) Additional agenda items
- BOD reports
- Business
- Thomas resignation
- Security
Motion to accept agenda. All approve
7) Reports:
A: Secretary report:
Web viewing is up. Cris recommends getting constant contact account (approx. $150 per year) How do we migrate Filemaker records to constant contact? Speak with John Goldie
Thomas to check if constant contact takes paypal
Motion to accept getting Constant Contact account. If checking > $250, get yearly account, otherwise get monthly (<$20/mo) All approved
Facebook fan page recommended
B: Treasurer's report:
Income: 8314.60 Expense: 6695.00 Net: 1619.60
Amendment that in-kind donations may not be properly applied in this report.
Treasurer's report accepted with amendment. All approve.
C: President's report:
More donations for RMC recycle, end of year, list fencing Structural engineer to come up with plan for structural stabilisation Visitors - UPC bus tours - more coming Day in the Park - last Saturday - talked to 50 people - well received William Berg of State Office of Historical Preservation Nominations Unit looked at the roundhouse Brisbane Chamber of Commerce - map advertisement ad proof ready
D: Business
Thomas states that it is time for him to step down as Secretary. Thomas feels that director's position deserves more time and effort than he can provide, especially with his business continuing to grow.
Cris and Vern thanked Thomas for all of the time already invested.
Discussion: What do by-laws say? Add directors in pairs. Possible replacement? Thomas states he will stay on until new Secretary found.
Security devices: Cris and Vern to review.
8) Review of action items
none
9) No public comment
10) December 2 is next meeting
11) Motion to adjourn. Meeting was adjourned at 8:17PM